4 Day Inca Trail Trek Group Reservation Details

Step 1: Check that there are still spaces available in our group and book as far ahead as possible (4-6 months is best) since our trek departure dates are offered on a first-come-first-served basis. Check that your passport is valid for at least 6 months after the date that you enter Peru.

Step 2: Fill in the Inca Trail reservation form below and email it to us. Simply copy and paste the information into an email to us and fill in the missing details. A separate Form of details should be filled out for each group member. We can not make a reservation for you or accept your deposit without the completed reservation form. This includes all the names, nationalities, passport numbers and ages af all group members.

When filling out the form below please do not use all capital letters, or highlight your answer in a different color. When given an option such as Male or Female or Yes or No please delete thr option that does not apply, leaving just your chosen option.

By making a trek reservation and paying the deposit, our agency will assume that all trekkers participating in our services will have thoroughly read the policy agreement, and acknowledge and agreed to theinformation there in.

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Inca Trail Reservation Form:

Basic price per person Trek 2010: $ 430.00 USD
Trek departure date:
Arrival date in Cusco:

1. First Person
Passport Name (first and last / family):
Passport Nationality:
Passport Number:
Age (at time you start the trek):
Gender: Male / Female
ISIC Card (Students Only): No / Yes
Services of a porter $ 40.00 USD (will carry a maximum of 6kg or 13 lbs of you gear): No / Yes
Vegetarian / Special Dietary meals required: No / Yes (if yes please give details)
Sleeping bag rental for the 4 Day Trek $ 15.00 USD: No / Yes
Optional extra night in Aguas Calientes after the trek. No / Yes

2. Second Person
Passport Name (first and last / family):
Passport Nationality:
Passport Number:
Age (at time you start the trek):
Gender: Male / Female
ISIC Card (Students Only): No / Yes
Services of a porter $ 40.00 USD (will carry a maximum of 6kg or 13 lbs of you gear): No / Yes
Vegetarian / Special Dietary meals required: No / Yes (if yes please give details)
Sleeping bag rental for the 4 Day Trek $ 15.00 USD: No / Yes
Optional extra night in Aguas Calientes after the trek. No / Yes

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Email the above information to us at:

info@incadiscoveryperu.com

IMPORTANT NOTE: If you still do not get a response from us in 48 hrs try checking your spam mail! You may want to add our email address to your list of known contacts to Prevent it from being filtered as Spam or Junk.

Step 3: We will send you confirmation of availability and deposit details Trek: The email will confirm the total price of the trek and any additional services that you may have requested. We will also include details of how to pay and by what date the deposit ($ 175 per person) must send it. We will usually ask you to pay the trek deposit within 3 days of us accepting your reservation. Do not send any money until we have confirmed your trek dates by email!

Step 4: Payment of the trek deposit: Once you have checked that the details in our trek confirmation email we send you are correct, you are ready to make send the deposit.

We will send you more detailed information about how to pay your deposit with our trek trek confirmation email.

Methods of payment include:

(1) Payment by Western Union - There are additional fees associated with this method of payment

The method of payment depends on which country that you are sending the money. From the USA, Canada, UK, Ireland, Australia, France, Netherlands & Norway you can make the money transfer online. Just visit the website www.westernunion.com and follow the instructions. Visa and MasterCard can be used. The charge is less if you go directly to a local Western Union agent in your town and pay in cash. For countries other than those mentioned above you will have to go to the office of your local agent to pay the deposit.

(2) Payment by International Bank Transfer - There are additional fees associated with this method of payment.

Unfortunatly, we currently do not accept credit cards directly.

DO NOT SEND ANY PAYMENT UNTIL WE HAVE CONFIRMED YOUR RESERVATION FIRST.

Step 3: Confirmation of trek deposit receipt: We will send you an email confirming that we have received your trek deposit.

Step 4: Come to Cusco and pay the remaining balance trek. You can pay the balance of the trek at our offices in Cusco (minimum of 2 days before departure trek, before 7pm). Payment can be made in U.S. cash $, local currency (Peruvian Nuevo Soles) or American Express Travel Checks (+ 3% commission charged). You can withdraw cash in either USD or $ $ Peruvian Soles from one of the many ATM machines in Cusco (Visa, MasterCard, etc.).. So that you do not experience any problems with your credit / bank cards while in Peru, is advisable to inform your bank that you will be traveling, and will be using your credit card outside of your home country. Remember that the limit that you can withdraw each day in Peru may be less than your normal limit at home.

In the Event of Trek Cancellation by the Client

Please note that the trek deposit of U.S. $ 175 per person is non-refundable. The deposit is used to reserve space within the group. Once we have made a reservation with the government trek Authorities then we can not change any details of the reservation (your name, passport number or departure date). If you have to cancel your booking Authorities trek government will not let us fill your canceled spaces with other clients, we just have to depart with a smaller less-economic group. Once purchased the trek permits are non-refundable and non-transferable.

(i) prior to 7pm Trek cancellation two days prior to trek departure (after having paid the trek deposit): Loss of trek deposit. All other payments will be refunded in full. Note that if the trek balance is not received prior to 7pm two days before departure then the trek trek will be Deemed to have been canceled and the deposit can not be returned. Once we have bought the trek permits it should be noted that we can not then substitute other trekkers in your place if you have to cancel. The Inca Trail trek permit, bus ticket and train ticket will not be returned.
(ii) between 7pm Trek cancellation two days before departure and trek trek departure prior to current (ie Once you have paid for the trek in full): The unused Inca Trail trek permit will be returned as well as tickets for the train to Aguas Calientes Ollantaytambo and the bus ticket from Machu Picchu down to Aguas Calientes. If you have hired the services of third of a porter we can not refund your payment and the porter will continue on the Inca Trail as originally contracted to do so. If you have hired a sleeping bag we will refund this amount in full.
iii) Once you have started the Inca Trail (ie Once you board the bus in the morning) we can only return your train ticket from Aguas Calientes to Ollantaytambo and your bus ticket from Machu Picchu down to Aguas Calientes. We can not make any cash refunds. Failure to be able to continue with the trek will be treated as a cancellation. Any costs associated with returning to Cusco or Ollantaytambo and then returning to continuing to Aguas Calientes and then onto Machu Picchu must be met by yourselves. These costs include all transport costs (you, the guide and any friends accompanying you), hotel accommodation and any medical expenses (thankfully this is a very rare event).
In the event of any cancellation trek, Inca Discovery Peru will be happy to cooperate in providing any necessary documentation to enable a legitimate insurance claim.